What Does a Pivot Table Do in Excel ?

What Does a Pivot Table Do in Excel?

Excel is one of the most widely used tools for managing and analyzing data. One of the most powerful features of Excel is the Pivot Table. Pivot Tables enable users to summarize and analyze large amounts of data in a concise and organized manner. In this article, we will explore what Pivot Tables are and how they work in Excel.

What is a Pivot Table ?

A Pivot Table is a powerful data analysis tool that allows users to summarize and reorganize large amounts of data into a more manageable format. Pivot Tables can help users to quickly understand their data and make better-informed decisions. Pivot Tables are especially useful when working with large data sets with multiple categories and numerical data.

How Does a Pivot Table Work ?

A Pivot Table works by summarizing data from a larger data set and displaying it in a more compact format. The data can be grouped, filtered, and sorted according to the user’s needs. Pivot Tables are created by selecting the data to be summarized, selecting the appropriate rows, columns, and values, and then applying various functions to the data.

Steps to Create a Pivot Table in Excel

Creating a Pivot Table in Excel is a straightforward process. Follow these steps to create a Pivot Table:

Select the Data Range

Select the data range you want to analyze with Pivot Table. It is essential to make sure that the data is in a proper format before creating the Pivot Table. This means that there should be no blank rows or columns in the data set, and each column should have a header row with a descriptive label.

Go to the Insert Tab

Go to the “Insert” tab in Excel, and click on “Pivot Table” in the “Tables” group.

Select the Data Range

Select the range of data for the Pivot Table. If you have selected the data range before opening the Pivot Table wizard, Excel will automatically detect the range of data you have selected.

Choose the Location of the Pivot Table

Choose where you want to place the Pivot Table. You can choose to place it in a new worksheet or an existing one.

Customize the Pivot Table

Customize the Pivot Table as needed. You can drag and drop fields to different areas of the Pivot Table, apply filters, and choose from various summarization functions.

Benefits of Pivot Tables

Pivot Tables offer many benefits to users, including:

Quick data analysis

Pivot Tables allow users to quickly analyze large amounts of data and draw insights.

Improved data organization

Pivot Tables enable users to organize data into a more manageable format, making it easier to work with.

Flexible data summarization

Pivot Tables offer various summarization functions that can be applied to data, allowing users to view data in different ways.

Easy data filtering

Pivot Tables allow users to filter data based on different criteria, making it easy to focus on specific subsets of data.


Pivot Tables are a powerful tool for data analysis in Excel. They allow users to quickly summarize and analyze large amounts of data, making it easier to draw insights and make better-informed decisions. By following the steps outlined in this article, users can create Pivot Tables and start enjoying the benefits of this powerful tool.

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